Deep Space · Release note · HSEQ · October 2026
SWMS sign-on and site sign-in checks
The SWMS you approve is now the SWMS your workers sign, and the site gate checks it. A worker can't sign in to site until they have their Worker Induction, the Site Induction for that project and today's SWMS sign-on.
1What's new
- SWMS submitted from the subcontractor portal. Delivery → SWMS → Submit a SWMS opens the SWMS form in DS Site with the project and company already filled in.
- Approval creates the sign-on form. When the builder approves a SWMS in Deep Space, the company's sign-on form for that project appears in DS Site with the approved files on it. One form per company per project, and the link never changes.
- A shared SWMS Sign on form for builders who want one form for everyone. It counts at sign-in the same way.
- Site sign-in checks are on in every workspace: the Worker Induction, the Site Induction for the project and today's SWMS sign-on.
- Site induction forms per project. Builders can link a site's own induction form in Project Settings → Site Specific Forms.
- Sign-ons tab on the SWMS Register shows the builder who has signed each company's form, today or all time. Subcontractors see the same on their portal SWMS page.
2Who does what
| Who | Does what | Where |
|---|---|---|
| Subcontractor admin | Submits the SWMS, then copies the sign-on link for the crew | Subcontractor portal → Delivery → SWMS |
| Builder | Requests approval and approves the SWMS; optionally links a site induction form to each project | Deep Space → HSEQ → Risk & Controls → SWMS Register; Project Settings → Site Specific Forms |
| Worker | Does their inductions, signs the SWMS each day, then signs in to site | DS Site |
| Deep Space | Keeps each company's sign-on form in step with its approved SWMS | Automatic |
3The three sign-in requirements
About the person: details, company, licences. Not tied to a site.
The workspace's default site induction, or the project's own form if the builder has linked one.
On the company's own sign-on form or the shared SWMS Sign on form. The company picked at sign-in must match.
A refused sign-in shows a red message: a Worker Induction reminder when the form opens, or "Dependency validation failed" after Submit. The full guide explains what to check.
4Workers must be logged in
Only a worker's own submissions count, so workers must be logged in to DS Site for their inductions, their SWMS sign-on and their sign-in. A sign-on made without logging in shows as Anonymous and never counts at site sign-in.
5What's coming
- Email the sign-on link from the portal
- Open a submitted SWMS from the portal's My SWMS list
- Sign-on that requires a DS Site login
- Clearer status rules: Expired, Superseded, Rejected and Archived always take a SWMS off the sign-on form
- Automatic expiry of SWMS on their expiry date
- Notifications when a SWMS is submitted, approved or updated
- Sign-on forms from your own template
Full steps: the SWMS Sign-on and Site Sign-in user guide. Feedback welcome through the feedback portal in Deep Space.